Non MNPN products are products that have been added at store level. If these remain un-merged, there is a high risk of invoicing one product, and selling under another. This then affects the SOH and GP for the store.
Review the printed Duplicate PDE report (Product Exceptions Report) to find non MNPN products.
The below example shows the product on the left is the Master, because it has an MNPN number. The product on the right is a locally added product and is the Slave product, because it doesn’t have an MNPN number
To merge non MNPN duplicates:
1. From Stock Manager, click Product Maintenance.
The Product Maintenance window is displayed.
2. Click Find.
The Search window is displayed.
3. Enter the Master product Product No. from the Duplicate PDE report (this is the product with the MNPN number).
4. Click Okay.
The Product Maintenance window is displayed, and shows the Master product highlighted.
5. Click Merge.
The Product Merge window is displayed.
6. Enter the slave product’s Product Number (this is the product without an MNPN number), press [TAB].
The Product Merge window is updated; it now displays both the Master and the Slave product information.
7. Select the Radio Buttons against either the Master or Slave attributes and then review the Merged Product (Preview), which shows the details that will be retained in the merge. The SOH and Last Purch fields will assist in this decision.
- If both products are not stocked and have no SOH, check the Confirm Preview check box and click Merge. If the Master product is still maintained in the Minfos Master Database, the correct information will flow down into your database when that supplier update is collected next.
- If one of the products contains a negative SOH, it is likely that this product will have the correct barcode and the correct retail price.
- If one of the products contains a positive SOH and has the most recent Last Purch date, that product should have the correct Unit Cost, GST, Preferred Supplier, and category details e.g. Department, Class etc
- If both products are marked as stocked and have a positive or negative stock on hand quantity, it may be necessary to do review each product in Product Maintenace before confirming the merge.
8. Click either Merge & Queue Label or Merge, to merge the products.
It is recommended that Merge & Queue Label is selected if there has been a change in Retail Price.
Note: This process cannot be reversed. Ensure all details are correct before merging.
9. Repeat steps 2 to 8 for all non MNPN Duplicated products.
10. Move onto Step 2: Clear products from unused suppliers.